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Agenda and minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

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Items
No. Item

200.

Prayers

Prayers will be said by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

Minutes:

Prayers were led by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

 

201.

Declarations of Interest by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room.

Minutes:

There were no declarations of interest received on this occasion.

 

202.

Local Government Reorganisation in Bournemouth, Dorset and Poole pdf icon PDF 102 KB

    To update the Council on the decision of the Secretary of State in response to the Future Dorset Submission and to consider whether to proceed with a local poll and community governance review.

    Additional documents:

    Minutes:

    The Chief Executive and Town Clerk submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

    Members discussed the minded to decision of the Secretary of State in response to the Future Dorset Submission and considered whether to proceed with a local poll and community governance review.

    In relation to this the Council were advised that the Poll will be conducted by post using the 1 September or later (if possible) electoral register.

    Members debated the report at length highlighting the importance of public consultation and of carrying out the poll to enable residents to have their say. Concern was expressed with regards to the cost of the poll and the weight it would have in respect of the decision made by the Secretary of State.

    Members were reminded that the poll, although not binding would form part of the information presented to the Secretary of State in order for him to make his decision.

    Members raised the possibility of approaching Hampshire County Council as an alternative option, and whilst several Members indicated support for this possible approach concerns were expressed with regards to the size of the County Council.

    Members were advised that it would make sense to have conversations with other Councils, but that these would be exploratory discussions only. In addition Members were reminded that the Secretary of State would need a compelling case in order to want to learn more.

    A recorded vote was requested in respect of the recommendations, and in addition to this it was requested that Recommendations A-F be taken separately to G-J.

    RESOLVED that:

    (a)      a local advisory poll under Section 116 of the Local Government Act 2003 be conducted by post in accordance with the timetable set out in paragraph 3.5 to this report;

    (b)     the Council’s Chief Executive and Town Clerk be appointed as the Counting Officer for this local advisory poll;

    (c)      the Council make such resources, including staff resources, as necessary to the Counting Officer to enable the poll to be conducted;

    (d)     the sum of £60,000 be allocated from revenue reserves, as provisional funding to meet the costs associated with conducting the poll;

    (e)      appropriate procedural rules for the local advisory poll be drawn up by the Counting Officer to ensure the poll complies with good practice;

    (f)       No comments were made on the ballot paper information document shown at Appendix 1.

    (g)     a Community Governance Review be conducted, in accordance with the Local Government and Public Involvement in Health Act 2007, and the timetable and Terms of Reference for the Review, as set out at Appendix 3 to this report, be approved;

    (h)     the Legal and Democratic Services Manager be authorised to take all necessary steps in relation to the Review;

    (i)        a Task and Finish Group, to consider the Review and make recommendations to the Council, be appointed comprising four councillors (three Conservative and one Independent);  ...  view the full minutes text for item 202.

 

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