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Agenda and minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

Link: To watch this meeting click here (Right-click to open on new window)

Items
No. Item

174.

Prayers

Prayers will be said by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

Minutes:

Prayers were led by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

 

175.

Declarations of Interest by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room.

Minutes:

There were no declarations of interest received on this occasion.

 

176.

Minutes pdf icon PDF 105 KB

To confirm as a correct record the Minutes of the meeting held on 5 September 2017.

Minutes:

The Minutes of the Council meeting held on 5 September 2017 were confirmed as a correct record and signed.

 

177.

Announcements pdf icon PDF 54 KB

To receive a schedule of Civic functions attended by the Mayor since the last meeting and any announcements from the Mayor, Council Leader or Chief Executive and Town Clerk.

Minutes:

1.       The Mayor

 

The Mayor announced that, since the last meeting of the council, he had been privileged to attend some wonderful engagements, highlighting the Rifles event at the memorial arboretum in Staffordshire a very moving event where the Duke of Kent opened the memorial to the Rifles, The Prince of Wales Regiment event held in Canterbury where the regiment received new colours after 25 years, and a visit to a local lady who was celebrating her 100th birthday.

In addition the Mayor expressed his congratulations to HRH the Queen and Prince Phillip who would be celebrating their 70th wedding anniversary on the 20 November, and requested that a letter of congratulations be sent on the Councils behalf.   

The full schedule of events had been circulated to each Member, a copy of which appears as Appendix A to these Minutes in the Minute Book.

 

2.       The Leader

 

The Leader advised Members that the Council was still awaiting the decisions from the Secretary of State with regards to his minded to decision in respect of Local Government Reorganisation. In addition to this the Leader advised that the Bournemouth, Christchurch and Poole Joint Committee had met formally the previous day, and that Officers had been asked to forward the website link which would enable Members to access all the information when it meets. Members were further advised that the next meeting of the Joint Committee was scheduled to be held on 21 November 2017.

 

3.       Chief Executive

 

The Chief Executive and Town Clerk advised Members that two awards had recently been achieved by staff. A team of six Members of staff had recently taken part in the South West Challenge along with other Councils in the South West, the challenge consists of teams working for a fictitious Council with a series of scenarios. There were 16 teams in total. The Christchurch and East Dorset team came second overall, and won the award for partnership working. The Chief Executive and Town Clerk advised that the second award was one which had been achieved by all of the staff, with Members support. The award was made by the CIPD (Chartered Institute for Personal Development) and had been open to both the public and private sector. The Chief Executive reported that the Council had won the Best Change Management Initiative category.

 

178.

Questions by Members of the Public

    To deal with questions to the Council Leader or Committee Chairmen submitted in writing by members of the public under Council Procedure Rule 10.

     

    Note:  Questions by members of the public have to be received by midday five clear working days before the meeting (Monday 23 October 2017).

    Minutes:

    The Mayor reported that no questions had been submitted under Council Procedure Rule 10.

     

179.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by members of the public under Council Procedure Rule 10.

     

    Note: Petitions have to be received by midday five clear working days before the meeting (Monday 23 October 2017).

    Minutes:

    The Mayor reported that no petitions had been received under Council Procedure Rule 10.

     

180.

Questions by Members of the Council

    To deal with questions to the Council Leader or Policy Committee Chairmen submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting (Friday 27 October 2017).

    Minutes:

    The Mayor reported that no questions had been received from Members of the Council under Council Procedure Rule 11.

     

181.

Committee Minutes pdf icon PDF 56 KB

182.

Corporate Plan Progress Report - October 2017 pdf icon PDF 76 KB

    To inform Members about the Councils’ achievements against the 2016-2020 Corporate Plan outcomes

    Additional documents:

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B' to these Minutes in the Minute Book.

    Members were informed of the Council’s achievements against the 2016-2020 Corporate Plan outcomes.

    RESOLVED that:-

    (a)            Members noted the progress made against the Christchurch and East Dorset Corporate Plan outcomes; and

    (b)           Members instruct the Corporate Team to examine any areas of the Corporate Plan where there are concerns over the Council’s ability to achieve any of its objectives and report their findings to the relevant committee.

    Voting: Unanimous

     

183.

Notice of Motion to Rescind Decision Received in Accordance with Procedure Rule 15

    The following Motion has been proposed by Councillor V Hallam, seconded by Councillor C Bath and supported by Councillors Mrs Dedman, Mrs Phipps, Fox and Watts, in accordance with Procedure Rule No. 15, in relation to Minute No. 110 (Highcliffe Zig-Zag Path) of the Community Committee held on 9 August 2017.

    For ease of reference Minute 110 of the Community Committee held on 9 August 2017 RESOLVED that:-

    (a)       the Council do not proceed with the reconstruction of the Highcliffe zig-zag path; and

    (b)      Officers are requested to bring a report to this Committee to determine the best options for making the site safe and detailing alternative options to access the beach in a safe manner.

    The Council is asked to consider the following Notice of Motion to rescind the decision of the Community Committee held on 9 August 2017, Minute No. 110 (Highcliffe Zig-Zag Path).

    (a)       That no action be taken in respect of this resolution part (a) and no works are commenced to decommission the Zig-Zag path;

    (b)      That the decision be reconsidered by full Council taking account of:-

    1.         The Coastal Strategy Public Consultation.

    2.         Further funding options be explored.

    3.         Alternative design and build tenders being sought and received.

    4.         The full cost of retaining a similar gradient path to the beach in this location be known.

    Minutes:

    The Council was advised that the following Motion had been proposed by Councillor V Hallam, seconded by Councillor C Bath and supported by Councillors Mrs Dedman, Mrs Phipps, Fox and Watts in accordance with Procedure Rule No.15:-

    1.       That this Council rescinds Minute 110 of the Community Committee held on 9th August 2017;

    2.       this Council establishes a Task & Finish group to work with officers and residents to re-establish an on gradient link between the Castle grounds and beach using elements of the existing zig zag path;

    3.       the Task and Finish group will aim to obtain reduced costings by revising AECOMs specifications as well as obtaining a 10, 15 and 20 year solution to be costed by tender;

    4.       the option of using Gabions and Soil Nailed Posts will also be investigated and costed by tender;

    5.       the results of all findings will be brought back to Full Council in February 2018 in conjunction with the outcomes of the Coastal Strategy;

    6.       the members of the Task & Finish group will be as follows:  The two Highcliffe ward members, the chair and vice chair of the Community Committee plus two members from the adjoining ward of Mudeford & Friars Cliff (because of the pedestrian links from Steamer Point and the Coastal Strategy being relevant to both wards);

    7.       no action to be taken to decommission the existing zig zag path.

    An amendment was proposed by Councillor D Jones, and seconded by Councillor C Bungey to delete part 1 of the Motion: ‘That this Council rescinds Minute 110 of the Community Committee held on 9th August 2017;’ but to retain parts 2-7.

    Upon being put to the vote the amendment fell with voting 5 for and 15 against.

    Following comprehensive debate, the motion as set out above was put to the vote and was carried.

    Voting: 13:6 (1 Abstention)

     

 

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