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Agenda and minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

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Items
No. Item

227.

Prayers

Prayers will be said by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

Minutes:

Prayers were led by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

 

228.

Declarations of Interest by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room.

Minutes:

Councillor P Hall declared a non-pecuniary interest in relation to Minute No. XXX (Committee Minutes) Minute No. 213 (Repairs to Regent Centre Auditorium) and remained present during the discussion and voting thereon.

 

229.

Minutes pdf icon PDF 79 KB

To confirm as a correct record the Minutes of the meeting held on 31 October 2017 and the extraordinary meeting held on 16 November 2017.

Additional documents:

Minutes:

The Minutes of the Council meeting held on 31 October 2017 and the extraordinary meeting held on 16 November 2017 were confirmed as a correct record and signed.

 

230.

Announcements pdf icon PDF 51 KB

To receive a schedule of Civic functions attended by the Mayor since the last meeting and any announcements from the Mayor, Council Leader or Chief Executive and Town Clerk.

Minutes:

1.       The Mayor

 

The Mayor announced that, since the last meeting of the council, he had been privileged to attend some fifty plus wonderful engagements, highlighting the eight carol services and concerts and the visits conducted to several care homes across the Borough.

In addition the Mayor made reference to his Quiz Night which had been held with 100 people taking part, incuding a team from the Council. The Mayor reported that the quiz night had raised £760.00 for the Mayors charities, and that he hoped to hold another quiz night in the new year.

In closing the Mayor highlighted the special evening where the Queens award had been presented to Stompin on the Quomps for all their hard work over the years.

The full schedule of events had been circulated to each Member, a copy of which appears as Appendix ‘A’ to these Minutes in the Minute Book.

 

2.       The Leader

 

The Leader reminded Members of the Bournemouth, Dorset and Poole Minerals Site Plan which this Council will be making a representation on, the Leader advised that the representation period would be running from the 1 December 2017 to the 31 January 2018 and encouraged Members to also make their own representation.

 

3.       Chief Executive

 

The Chief Executive and Town Clerk advised that he had no announcements on this occasion.

 

231.

Questions by Members of the Public

    To deal with questions to the Council Leader or Committee Chairmen submitted in writing by members of the public under Council Procedure Rule 10.

     

    Note:  Questions by members of the public have to be received by midday five clear working days before the meeting (Monday 4 December 2017).

    Minutes:

    The Mayor reported that one question had been submitted under Council Procedure Rule 10.

    Question from Mr Biggin (JUMPERS and St catherines hill residents association)

    On Tuesday 28 November 2017 Hampshire County Council formally advised Christchurch Borough Council that it would not take over from Dorset County Council the provision of first tier Local Authority functions.

    This has resulted in Christchurch Councils inadequate alternative to the plans submitted to the Secretary of State by Future Dorset ceasing to exist. We understand that any viable alternative to the Future Dorset proposal must;

    (a)  Increase the efficiency of Local Government across the whole of Dorset;

    (b)  Make better geographic sense than a Christchurch, Bournemouth and Poole Unitary; and

    (c)  Have local consent within Dorset.

    It is not clear to us how joining with Hampshire would have met any of those criteria, however having been afforded the best part of a year to prepare an alternative proposal, have it tested in the public domain and obtain local consent Christchurch Council have failed in that responsibility.

    What steps do you now intend to take to rectify the mediocre performance of Christchurch Council under your leadership? 

     

    RESPONSE BY COUNCILLOR FLAGG (LEADER OF THE COUNCIL)

    Mr Biggin I totally refute your unfounded comment regarding a ‘mediocre performance’ of Christchurch Borough Council and would remind you and the members of Jumpers and St Catherine’s Hill Residents Association of the awards that this Council has recently attained. Moreover the increased workload that this Council is having to endure due to Local Government Reorganisation.

    I would respectfully remind Mr Biggin that we are currently in the process of a local referendum thus giving the residents of Christchurch an opportunity to have their say as to whether they wish to be part of a new authority with Bournemouth and Poole and to the fact that this Council voted by a two thirds majority not to support Option 2B.

    The results of the referendum will not be known until Thursday evening 14 December.

    Should residents wish to join Bournemouth and Poole then your question is irrelevant, however if the majority of residents vote NO, then Christchurch Council’s response to the Secretary of State regarding any such modifications or alternatives to the current proposal, will follow through due Council process via a Task and Finish Group already set up for that purpose, and then Full Council at an extraordinary meeting on the 2 January 2018 and; I would confirm that this Council is fully aware of the criteria required to support any such proposed Alternative or Modification to the Future Dorset Proposal.

    SUPPLEMENTARY QUESTION FROM MR BIGGIN

    We need some explanations for our members; our own analysis shows that moving Christchurch into Hampshire would have increased Christchurch overheads to such an extent that to remain solvent you would have had to reduce services to the tax payer.

    Will you now tomorrow please publish the details of Christchurch’s financial analysis that you relied on, together with the logic path that Christchurch followed, which  ...  view the full minutes text for item 231.

232.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by members of the public under Council Procedure Rule 10.

     

    Note: Petitions have to be received by midday five clear working days before the meeting (Monday 4 December 2017).

    Minutes:

    The Mayor reported that no petitions had been received under Council Procedure Rule 10.

     

233.

Questions by Members of the Council

    To deal with questions to the Council Leader or Policy Committee Chairmen submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting (Friday 8 December 2017).

    Minutes:

    The Mayor reported that one question had been received from a Member of the Council under Council Procedure Rule 11.

    QUESTION FROM COUNCILLOR DAVID JONES

    I have had the opportunity to discuss the matter with the Leader, he has given me the information that I required and I now understand he is well aware that there are alternative interpretations to the Governments position than those recently given in another place. 

     

234.

Committee Minutes pdf icon PDF 65 KB

235.

Members Allowances Scheme 2017-2018 pdf icon PDF 76 KB

    To consider the report from the Independent Remuneration Panel regarding recommendations for the Members Allowances Scheme 2017-18.

    Additional documents:

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B' to these Minutes in the Minute Book.

    Members were requested to consider the report from the Independent Remuneration Panel regarding recommendations for the Members Allowances Scheme 2017-2018.

    Thanks were expressed to the Independent Remuneration Panel for their hard work in preparing the report.

    Members felt that no changes should be made to the scheme at this current time.

     

    RESOLVED that:-

    (a)              the outcome of the report by the Independent Remuneration panel into the Members Allowances Scheme be noted; and

    (b)             no allowance be awarded to the Vice Chairs of Committees but that this matter be reviewed in the light of evidence to be considered at the next review of the Scheme.

    Voting: Unanimous

     

236.

Inter-Authority Agreement - Roeshot SANG pdf icon PDF 121 KB

    To consider accepting and delegating functions to and from  the New Forest District Council and the New Forest National Park Authority concerning Town and Country Planning Act 1990 matters and associated Acts in relation to the site and land at Roeshot Hill, Christchurch

    Minutes:

    The Chairman of the Planning Committee submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

    Members were requested to consider accepting and delegating functions to and from the New Forest District Council and the New Forest National Park Authority concerning Town and Country Planning Act 1990 matters and associated Acts in relation to the site and land at Roeshot Hill, Christchurch.

    RESOLVED that:-

    (a)           this Council accepts the delegation of functions of Town and Country Planning Act 1990 (as amended) matters from New Forest District Council and the New Forest National Park Authority; insofar as they relate to:

    (i)             the site known as Roeshot Hill relating solely to the submitted planning applications 8/16/2932/OUT and 8/16/0381/FUL and the associated section 106 Agreements which shall be made thereunder;

    (ii)            the acceptance of such functions as they relate to the inter-authority agreement to be completed and sealed by all three authorities;

    (b)           this Council confers the delegation of functions of Town and Country Planning Act 1990 (as amended) matters to New Forest District Council and the New Forest National Park Authority in the limited terms as solely stipulated by the inter-authority agreement; and

    (c)           the Chief Executive upon receipt of suitably signed and authorised delegations and/or minuted resolutions  from New Forest District Council and the New Forest National Park Authority be authorised, in consultation with the Head of Planning to sign the inter-authority agreement accepting and conferring the recommendations at (a) and (b) above.

    Voting:  Unanimous

     

237.

Change to Political Balance

    Council is asked to note that Councillor Janet Abbott has joined the Conservative Group.

     

    The political balance of the Council now stands at:-

    Conservative Group

    22

    (91.7%)

    Independent Group

    2

    (8.3%)

     

    The change in political balance does not affect the allocation of seats to Committees. Those seats held by Councillor Abbott were allocated from a Conservative Group entitlement and were otherwise made in accordance with the wishes of the political groups.

     

    Background Papers:

    None

    Minutes:

    Council were asked to note that Councillor Janet Abbott has joined the Conservative Group.

    Members were advised that the change in political balance did not affect the allocation of seats to Committees, and that those seats held by Councillor Janet Abbott were allocated from a Conservative Group entitlement and were otherwise made in accordance with the wishes of the political groups.

    RESOLVED that Council noted the change to the Political Balance.

     

 

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