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Agenda and minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

Link: To watch this meeting click here (Right-click to open on new window)

Items
No. Item

301.

Prayers

Prayers will be said by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

 

Tributes will be paid to Past Mayor Mrs June Payne and Past Mayoress Mrs Dorice Kidman who have both sadly recently passed away.

Minutes:

Prayers were led by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

 

302.

Declarations of Interest by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room.

Minutes:

Councillor D C Jones declared a non-pecuniary interest in relation to Minute No. 308 (Committee Minutes (Reference Min No. 261 Bournemouth, Dorset and Poole Pre Submission Minerals Sites and Waste Plans (December 2017))) and left the room for the discussion and voting thereon.

The Monitoring Officer advised that all Members had a dispensation to deal with any matters to do with the setting of Council Tax until May 2019.

 

303.

Minutes pdf icon PDF 74 KB

To confirm as a correct record the Minutes of the meeting held on 12 December 2017 and the extraordinary meeting held on 2 January 2018.

Additional documents:

Minutes:

The Minutes of the Council meeting held on 12 December 2017 and the extraordinary meeting held on 2 January 2018 were confirmed as a correct record and signed.

 

304.

Announcements pdf icon PDF 47 KB

To receive a schedule of Civic functions attended by the Mayor since the last meeting and any announcements from the Mayor, Council Leader or Chief Executive and Town Clerk.

 

Minutes:

1.       The Mayor

 

The Mayor announced that, since the last meeting of the council, he had been privileged to attend some wonderful engagements, highlighting the sell-out performance of Dick Wittington and hosting the Mayor of Arlen in relation to this the Mayor expressed his thanks to the Twinning Association.

In addition the Mayor advised Council of his forthcoming events including his Charity Dinner on 9 March at the Christchurch Harbour Hotel, Charity Golf Day being held on the 13 April and his Charity Quiz scheduled for 26 April at Christchurch Sailing Club.  The full schedule of events had been circulated to each Member, a copy of which appears as Appendix A to these Minutes in the Minute Book.

 

2.       The Leader

 

The Leader advised Members that the Council was still awaiting the decision of the Secretary of State on the Future Dorset Proposal.

In addition the Leader advised that the next meeting of the Bournemouth, Christchurch and Poole Joint Committee was being held on Wednesday 21 February 2018.

 

3.       Chief Executive

 

The Chief Executive and Town Clerk advised that he had no announcements on this occasion.

 

305.

Questions by Members of the Public

    To deal with questions to the Council Leader or Committee Chairmen submitted in writing by members of the public under Council Procedure Rule 10.

     

    Note:  Questions by members of the public have to be received by midday five clear working days before the meeting (Monday 12 February 2018).

    Minutes:

    The Mayor reported that five questions had been submitted under Council Procedure Rule 10.

    QUESTION FROM DELIA RICKETTS

    Christchurch residents’ overwhelming response to the Council’s Coastal Strategy consultation, as reported to the Community Committee on 24 January, was that they want to see the Castle Zig-zag path rebuilt. Those responses came from a far wider audience than just Highcliffe. Indeed, almost as wide as the 3250 people who signed our original Petition to keep the Zig-zag open.  Do you need any further evidence to prove that the Zig-zag is a vital route to the beach for both the able and less able and that it must be rebuilt without further delay?

    RESPONSE BY THE MAYOR, COUNCILLOR NICK GEARY

    Thank you for your question the Task and Finish Group have spent many hours debating the future of the zig-zag and have explored every avenue as you will note from the report that they have set out in their recommendations. I believe that the Task and Finish Group have had enough information to form a balanced judgement. I am sure that when this item is debated later in the agenda that a decision will be made that is in the best interests of Christchurch.

    SUPPLEMENTARY QUESTION FROM DELIA RICKETTS

    In the event that you decide tonight to proceed with this work, I can assure you from extensive local knowledge that the noise and disturbance caused when the work is ongoing will be readily forgiven by locals and tourists alike, provided it speeds up the completion date. Can you give a firm commitment that every effort will be made to complete the rebuild in time for us to enjoy the path for at least some of the 2018 season?

    RESPONSE BY THE MAYOR, COUNCILLOR NICK GEARY

    I do hope so.

    QUESTION BY IAN NICHOLS

    Even after the financial commitments made recently to repair the Regent Centre, upgrade the promenade at Avon Beach and provide various new and replacement car parking spaces around the town, the Council still retains uncommitted reserves totalling over £1.6million plus a further £150k unallocated within the Capital programme. In addition, we trust that significant additional monies will also be available to the Council in respect of the Maritime and Coastguard Agency land transaction in Penny Way.

    Can you please confirm that all these funds are as equally available for the reconstruction of the Zig-zag path as they have been for the other mentioned schemes in the Borough?

    RESPONSE BY COUNCILLOR PETER HALL (CHAIRMAN OF RESOURCES COMMITTEE)

    Thank you for your question, the issue of funding for the zig-zag will be debated in response to the report which will come before the Council later this evening.

    SUPPLEMENTARY QUESTION FROM IAN NICHOLS

    With Local Government Reorganisation threatened imminently do you agree it would be fair and equitable if the reserves had’ve been set aside using Christchurch tax payers money were used on Christchurch schemes rather than being put into the new authorities pot to be used elsewhere.

    RESPONSE BY COUNCILLOR  ...  view the full minutes text for item 305.

306.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by members of the public under Council Procedure Rule 10.

     

    Note: Petitions have to be received by midday five clear working days before the meeting (Monday 12 February 2018).

    Minutes:

    The Mayor reported that no petitions had been received under Council Procedure Rule 10.

     

307.

Questions by Members of the Council

    To deal with questions to the Council Leader or Policy Committee Chairmen submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting (Friday 16 February 2018).

    Minutes:

    The Mayor reported that twelve questions had been received from five Members of the Council under Council Procedure Rule 11.

    QUESTION FROM COUNCILLOR MRS SUE SPITTLE TO THE LEADER OF THE COUNCIL

    Like many, I have been extremely concerned and embarrassed about the behaviour and comments expressed by unknown Councillors that have been reported in the Press. Recently, even your dialogue between a senior officer, regarding correspondence sent to the Secretary of State concerning LGR became public knowledge. This was followed by a report in the Daily Echo of an appalling comment expressed by a member regarding this highly respected Officer*. Whilst everyone is entitled to have their views;-

    • Does the leader agree that it is not acceptable to make such derogatory, thoughtless comments?
    • Advise the Council tonight whether an apology has been made by the councillor concerned, and if not that he personally will ensure this is done?
    • Confirm that he supports the Chief Executive Officer and his staff who, at present, are facing an uncertain future.

    ·        Has or is taking steps to ensure confidential material that could damage this Council’s reputation is not passed to the media?

    RESPONSE BY COUNCILLOR DAVID FLAGG, LEADER OF THE COUNCIL

    Thank you for the question Cllr Mrs Spittle. I am sure you will agree that I cannot, as an individual, control every thought and action of individual members and nor would I wish to. People are entitled to their opinion as you say in your question. What I can do is respond quickly when views are expressed that I consider do not reflect either mine or what I believe to be that of the Council. As soon as I was made aware of the article you refer to I asked for the following to be added ‘I can confirm that the Chief Executive has the full support of myself and the Deputy Leader of the Council and we believe the majority of members.’ I would like to reiterate this……David and our staff, have my complete support. As the Leader of the Council, I will be raising the issue of confidentiality with members outside of this meeting and emphasising the impact that inappropriate actions have on the reputation of the Council.

    SUPPLEMENTARY QUESTION FROM COUNCILLOR MRS SUE SPITTLE

    As you have agreed that it is not acceptable, do you not agree that it is in your role as Leader to ensure that all Councillors behave appropriately in all Council meetings? And if so, how to you propose to overcome this in future including tonight?

    RESPONSE BY COUNCILLOR DAVID FLAGG (LEADER OF THE COUNCIL)

    I believe the answer was given in my first statement, and I believe that this Council has policy, procedures and a code of practice that all members should be following, and if they fail to do so it will be up to the officers that those Members are brought to task over any misdemeanours which may happen.

    QUESTION FROM COUNCILLOR MRS MARGARET PHIPPS TO THE CHAIRMAN OF THE RESOURCES  ...  view the full minutes text for item 307.

308.

Committee Minutes pdf icon PDF 66 KB

    To receive the Committee Minutes for the last cycle of meetings and to consider any recommendations arising from these meetings as follows:-

    Additional documents:

    Minutes:

    The Committee Minutes for the last cycle of meetings were received.

    Voting: Unanimous

    The recommendations arising from the meeting of the Resources Committee held on 17 January 2018 were then considered and approved:-

    Minute No. 251          Council Tax – Tax Base and Distribution of Council Tax Surplus 2018/19

    Voting: Unanimous

     

    Minute No. 252              Revised Contract Procedure Rules

    Voting: Unanimous

    The recommendations arising from the meeting of the Community Committee held on 24 January 2018 were then considered and approved:-

    Minute No. 261     Bournemouth, Dorset and Poole Pre Submission Minerals Sites and Waste Plans (December 2017)

    Voting: Unanimous

    (Councillor D Jones left the room during the discussion and voting thereon)

    Minute No. 262            Coastal Strategy – results of community engagement

    Voting: Unanimous

    Minute No. 263         Discharge of Statutory Housing Duties within the   private rented sector

    Voting:  Unanimous

    The recommendations arising from the meeting of the Resources Committee held on 7 February 2018 were then considered and approved, in opening the item the Mayor invited the Leader of the Council to present his budget speech:-

    Minute No. 284         Revenue Budget

    Minute No. 285         Capital Strategy 2018/19 to 2022/23

    Minute No. 286         Reserves 2018/19

    Minute No. 287         Treasury Management

    In accordance with The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote was taken in respect of Minute No. 284;

    RESOLVED that:-

    (a)            Net Budget of £6,329,490 requiring total Council Tax requirement of £4,005,949 is set for 2018/19 based on the Provisional Local Government Settlement figures published by the Department for Communities and Local Government in December 2017 and set out in Appendix 1 to the report. This is based on (i) a 2.99% (£5.83) increase in council Tax; and, (ii) the key assumptions and provisions made in the budget as set out in Section 6 of this report.

    (b)            The S151 Officer provides Council with a schedule setting out the rate of Council Tax for each category of dwelling subject to the 2.99% increase in Council Tax in respect of recommendation (a) above and after taking account of the precepts to be levied by Dorset County Council, Dorset Police & Crime Commissioner, Dorset & Wiltshire Fire & Rescue, and the Town and Parishes once these have been determined.

    Voting:

     

    For

     

     

    Cllr J Abbott

     

     

    Cllr C Bath

     

     

    Cllr C R Bungey

     

     

    Cllr Mrs L Dedman

     

     

    Cllr D A Flagg

     

     

    Cllr T Fox

     

     

    Cllr N Geary

     

     

    Cllr W Grace

     

     

    Cllr P R A Hall

     

     

    Cllr V Hallam

     

     

    Cllr P Hilliard

     

     

    Cllr C P Jamieson

     

     

    Cllr Mrs P F Jamieson

     

     

    Cllr D C Jones

     

     

    Cllr Mrs D Jones

     

     

    Cllr J Lofts

     

     

    Cllr F F Neale

     

     

    Cllr R Nottage

     

     

    Cllr Mrs M Phipps

     

     

    Cllr Mrs L Smith

     

     

    Cllr Mrs S Spittle

     

     

    Cllr T R Watts

     

     

     

    Voting: 23:0 (Unanimous)

    (There were no absentions or votes against the recommendation)

     

    Voting for Minute Nos. 285, 286 and 287: Unanimous

     

309.

Council Tax 2018/19 pdf icon PDF 78 KB

    To consider a report on the passing of a formal resolution to determine the Council Tax for the year commencing 1 April 2018 incorporating the Borough, County, Police, Fire and Parish Requirements.

    In accordance with The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote must be taken on this item.

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘B’ to these Minutes in the Minute Book.

    The report sought Members approval on the formal passing of a formal resolution to determine the Council Tax for the year commencing 1 April 2018 incorporating the Borough, County, Fire and Parish requirements.

    Members were advised that in accordance with The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote must be taken on this item.

    RESOLVED that:-

     

    1.   It be noted that on 17 January 2018 the Resources Committee calculated the Council Tax Base 2018/19

     

    a.     For the whole Council  area as 19,948 (Item T in the formula in section 31B of the Local Government Finance Act 1992, as amended (the “Act”); and

    b.     For dwellings in those parts of its area to which a Parish precept relates as in the attached Appendix 3.

    2.     Calculate that the Council Tax requirement for the Council’s own purposes for 2018/19 (excluding parish precepts) is £4,005,949.

    3.     That the following amounts be calculated for the year 2018/19 in accordance with Sections 31 to 36 of the Act:

    a.                                                          £30,713,354          being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.

    b.                                                          £26,680,325          being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

    c.                                                          £4,033,029  being the amount by which the aggregate at 3(a) above        exceeds the aggregate at 3(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B of the Act).

    d.                                                          £202.18      being the amount at 3(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of Council Tax for the year (including parish precepts). Appendix 2 details Basic Council Tax by Parish Council.

    e.                                                          £27,080      being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per the attached Appendix 3).

    f.                                                           £200.82      being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by Item T (1(a) above), calculated by the Council, in accordance with Section 34(s) of the Act, as the basic amount of its Council Tax for      the year for dwellings in those parts of its area to which no parish precept relates.

    4.     To note that the County Council, the Police & Crime Panel and the Fire & Rescue Authority have issued precepts to the Council in accordance with Section 40 of the Local Government Finance Act 1992 for each category of dwellings in the Council's area as indicated in the table below.

    5.     That the Council,  ...  view the full minutes text for item 309.

310.

Highcliffe Zig Zag Path Task and Finish Group pdf icon PDF 87 KB

 

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