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Agenda and minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

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Items
No. Item

64.

Prayers

Prayers will be said by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

Minutes:

Prayers were led by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

 

65.

Declarations of Interest by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room. (Guidance on declaring an interest is included on subsequent page.)

Minutes:

There were no declarations of interest received on this occasion.

 

66.

Minutes pdf icon PDF 79 KB

To confirm as a correct record the Minutes of the meeting held on 15 May 2018.

Minutes:

The Minutes of the Annual Council meeting held on 15 May 2018 were confirmed as a correct record and signed.

 

67.

Announcements pdf icon PDF 48 KB

To receive a schedule of Civic functions attended by the Mayor since the last meeting and any announcements from the Mayor, Council Leader or Chief Executive and Town Clerk.

Minutes:

1.       The Mayor

 

The Mayor announced that, since the last meeting of the council, she had been privileged to attend some wonderful engagements, highlighting the Highcliffe Food Festival, the FlowerFest18, the UK Armed Forces Day and  a Mayoral talk given to some children visiting from New Zealand. The full schedule of events had been circulated to each Member, a copy of which appears as Appendix A to these Minutes in the Minute Book.

 

2.       The Leader

 

The Leader advised Council that the Judicial review had been set for 30 July 2018 and that the Council may not receive an answer until a couple of days following that date.

 

3.       Chief Executive

 

The Mayor advised Members that the Chief Executive was awaiting an operation following a recent accident and Members requested their well wishes be sent to the Chief Executive and wished him a speedy recovery.

The Strategic Director on behalf of the Chief Executive and Town Clerk advised that he had no announcements on this occasion.

 

68.

Questions by Members of the Public

    To deal with questions to the Council Leader or Committee Chairmen submitted in writing by members of the public under Council Procedure Rule 10.

     

    Note:  Questions by members of the public have to be received by midday five clear working days before the meeting (Monday 9 April 2018).

    Minutes:

    The Mayor reported that one question had been submitted under Council Procedure Rule 10.

    QUESTION FROM CLAIRE WADE, TRUSTEE OF THE CHRISTCHUCH SOUP KITCHEN

    At the beginning of June 2018 the Christchurch Soup Kitchen raised an extremely urgent issue on social media, that was subsequently picked up by The Bournemouth Echo, that Christchurch currently does not have any suitable location where homeless people can refill bottles with clean drinking water.  This was also raised with Cllr Lisle Smith and Mayor Dedman via social media.

    An update was provided by Cllr Smith on 6th June to say that the Council recognises the issue and a suitable outdoor tap had been found under the Mayor’s Parlour and would be worked upon to provide this vital human right.

    It has now been over a month since this issue was raised and still no suitable source of drinking water has been provided.  Temperatures during this time have exceeded 30 degrees Celsius in this area.

    We are aware of the local scheme to provide free drinking water at various commercial premises, but the experience of the homeless people who have tried at these locations is that they are often turned away, or charged for .

    We have now also been made aware by homeless people in Christchurch that they are also unable to access sanitation after 6pm either.

    This situation is an absolute disgrace in the 21st Century, and in a supposedly affluent area on the South Coast, and our home town.

    This is also in danger of contravening the Human Right to Water and Sanitation which states "The human right to water is indispensable for leading a life in human dignity. It is a prerequisite for the realization of other human rights... the right of everyone to sufficient, safe, acceptable and physically accessible and affordable water for personal and domestic uses.”

    The UK Government’s own interpretation is that “Sanitation has to be accessible to everyone without discrimination”

    We at the soup kitchen ask the Council, on behalf of all those in need of these vital human rights, what urgent provision will be made to alleviate these dire issues and exactly when this will occur?

    RESPONSE BY THE LEADER OF THE COUNCIL, COUNCILLOR DAVID FLAGG

    With regard to a water fountain – It was our plan to install a new water fountain underneath the Mayors Parlour where there is an existing water tap. The existing water tap would have been removed and replaced with the fountain. Discussion with Development Management has indicated that this work would need Listed Building consent, due to the listed building status of the Mayor’s Parlour. To avoid the lengthy delay that this may cause we have instead decided to install a new water fountain on the external wall of the Saxon Square toilet building – this does not require planning consent.  It is anticipated this work will be complete with the next few weeks.

    Saxon Square toilets are closed at approximately 6pm daily. This decision was taken  ...  view the full minutes text for item 68.

69.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by members of the public under Council Procedure Rule 10.

     

    Note: Petitions have to be received by midday five clear working days before the meeting (Monday 2 July 2018).

    Minutes:

    The Mayor reported that no petitions had been received under Council Procedure Rule 10.

     

70.

Questions by Members of the Council

    To deal with questions to the Council Leader or Policy Committee Chairmen submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting (Friday 6 July 2018).

    Minutes:

    The Mayor reported that one questions had been received from a Member of the Council under Council Procedure Rule 11.

    QUESTION FROM COUNCILLOR DAVID JONES TO THE LEADER OF THE COUNCIL

    Would the Leader comment on the first meeting of the Bournemouth Christchurch and Poole Shadow Authority on 6th June 2018?

    RESPONSE BY THE LEADER OF THE COUNCIL, COUNCILLOR DAVID FLAGG

    The first meeting of the Authority was held in the Bournemouth University Campus and was attended by all Members of this Council, I believe the events of that meeting have been well documented. I would remind Members that despite our strongest protest our participation in the Joint Committee was used by Councillor Beesley in his letter of support to the Secretary of State for the future Dorset proposal and by Sajid Javid in his reasons for approving the future Dorset proposal, both claiming that by our participation we were somehow supporting the proposals which is clearly not the case. With this in mind I advise all elected Members of Christchurch Borough Council to leave the meeting, may I further remind all Members that the policy of the Council remains that no change from the present arrangements of local government is the best option for Christchurch, and it is disappointing that some Members chose not to support the Councils Leadership.

    SUPPLEMENTARY QUESTION FROM COUNCILLOR DAVID JONES TO THE LEADER OF THE COUNCIL

    I am sure the Leader is aware that one Christchurch Councillor has accepted office as Chairman of the new Authority, would the Leader please confirm that no one has any authority to make any commitments or issue any statements on behalf of this Council other than himself and the Deputy Leader? And that any claims by any member or anyone else to the contrary should be completely disregarded?

    RESPONSE BY THE LEADER OF THE COUNCIL, COUNCILLOR DAVID FLAGG

    I would just reconfirm what I said in my first answer and that is that the agreed policy by this Council is to oppose the future Dorset proposal.

     

71.

Committee Minutes pdf icon PDF 53 KB

72.

Changes to Council Constitution pdf icon PDF 65 KB

    Proposed revisions to the current scheme of delegation in relation to Planning matters as set out in the Council’s Constitution

    Additional documents:

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

    Members were asked to approve the revisions to the current scheme of delegation in relation to Planning matters as set out in the Council’s Constitution.

    Members stressed that any proposed changes to service delivery should first be submitted to the Scrutiny and Policy Overview Committee.

    RESOLVED that this Council, considering need to amend its Constitution urgently to enable to Council to consider applications under the Town and Country Planning (Permission in Principle) Order 2017, and considering the Guidance on Competent Authority Coordination under the Habitats Regulations:-

    (a)           Notes that changes to the Constitution which affect service delivery should except in conditions of extreme urgency, be first examined by the Scrutiny and Policy Overview Committee;

    (b)           To deal with the urgent issue, agrees the changes to the Constitution as set out in recommendations a, b and c of the report, amends Appendix A, Part 3 of its Constitution by amending the wording of Proviso (a) to read;

    “a. The determination of all applications for permission or consent to carry out development or change of use including those accompanied by or requiring a planning obligation and/ or a CIL payment; for planning permission; reserved matters; listed building consent; advertisement consent; prior notifications; prior approvals; non-material amendments; minor material amendments; lawful development certificates (proposed and existing); demolition; notifications by statutory undertakers; removal or modification of planning conditions attached to an existing consent/permission; carrying out works to or the felling of trees that are subject to a Tree Preservation Order, trees within a Conservation Area or trees  protected by a planning condition, Permission in Principle; Technical Details.”

    Inserts an additional Proviso at (q) to read;

    q. to assess and conclude an appropriate assessment.”

    (c)           Refers the Report prepared by the Officers to the Scrutiny and Policy Overview Committee for consideration and expects a report on the effectiveness of the above changes and any further changes which may be necessary to be brought to the next ordinary meeting of Council.

    Voting: Unanimous

     

73.

Play Project pdf icon PDF 71 KB

    To obtain approval and funding to go ahead with a proposed project to deliver improved play provision in Christchurch

    Additional documents:

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B' to these Minutes in the Minute Book.

    Members were asked to consider approving funding to go ahead with a proposed project to deliver improved play provision in Christchurch.

    Members thanked Officers for the comprehensive report but expressed concern that the Highcliffe and Walkford Ward weren’t included within the project, with no additional/ improved provision identified within this Ward.

    An amendment was proposed by Councillor C Bath to include an additional recommendation at (e) to read;

    (e)         Officers look at additional funding from our unallocated reserves to provide play facilities in North Highcliffe and Walkford Ward.

    The amendment was seconded by Councillor V Hallam but upon being put to the vote fell with voting 10 for and 11 against.

    RESOLVED that:-

    (a)         The sum of £1.2million be allocated to the Play Project by reallocating funds from the previously allocated  capital programme and revenue reserves resources as shown in Appendix 1

    (b)         The proposed work with the schools to identify play requirements be undertaken

    (c)         That the play areas shown in Appendix 2 be decommissioned

    (d)         That the proposed refurbishments and provision of new facilities as shown in paragraph 3.5 be procured

    Voting: Nem.Con. (2 Abstentions)

    (Councillor T Fox left the meeting at 7:18pm prior to the vote being taken)

     

74.

Corporate Plan 2016-2020 Progress Report pdf icon PDF 68 KB

    To inform Members about the Councils’ achievements against the 2016-2020 Corporate Plan outcomes

    Additional documents:

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

    Members were informed of the Councils achievements against the 2016-2020 Corporate Plan outcomes.

    RESOLVED that:-

    a)       Members note the progress made against the Christchurch and East Dorset Corporate Plan outcomes; and

    b)      instruct the Corporate Team to examine any areas of the Corporate Plan where there are concerns over the Council’s ability to achieve any of its objectives and report their findings to the relevant committee

    Voting: Unanimous

    (Councillor B Davis left the meeting at 7.35pm prior to the vote being taken)

     

 

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