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Agenda and minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

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Items
No. Item

107.

Prayers

Prayers will be said by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

Minutes:

Prayers were led by the Mayor’s Chaplain, the Reverend Canon Charles Stewart.

108.

Declarations of Interest by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room. (Guidance on declaring an interest is included on subsequent page.)

Minutes:

Councillor D C Jones declared a non-pecuniary interest in Minute No. 117 (Minute No. 102, Walls Around Christchurch Priory) and left the room for the discussion and voting thereon.

 

109.

Minutes pdf icon PDF 93 KB

To confirm as a correct record the Minutes of the meeting held on 10 July 2018.

Minutes:

The Minutes of the Council meeting held on 10 July 2018 were confirmed as a correct record and signed.

Voting: Unanimous

110.

Announcements pdf icon PDF 43 KB

To receive a schedule of Civic functions attended by the Mayor since the last meeting and any announcements from the Mayor, Council Leader or Chief Executive and Town Clerk.

Minutes:

1.       The Mayor

 

The Mayor announced that, since the last meeting of the council, she had been privileged to attend some wonderful engagements, highlighting the Christchurch leg of the RAFA Token celebrating the 100th Anniversary of the Royal Airforce which is being run all over the Country. The Macmillan caring locally receiving the Queens Award for voluntary service which was presented by the Lord Lieutenant, the highest award anyone can get in this Country and the Christchurch Carnival which had been extremely well attended and was the culmination of a years hard work.

The full schedule of events had been circulated to each Member, a copy of which appears as Appendix A to these Minutes in the Minute Book.

 

2.       The Leader

 

The Leader advised that he had no announcements on this occasion.

 

3.       Chief Executive

 

The Strategic Director on behalf of the Chief Executive and Town Clerk advised that he had no announcements on this occasion.

 

 

111.

Questions by Members of the Public

    To deal with questions to the Council Leader or Committee Chairmen submitted in writing by members of the public under Council Procedure Rule 10.

     

    Note:  Questions by members of the public have to be received by midday five clear working days before the meeting (Friday 24 August 2018).

    Minutes:

    The Mayor reported that no questions had been submitted under Council Procedure Rule 10.

     

112.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by members of the public under Council Procedure Rule 10.

     

    Note: Petitions have to be received by midday five clear working days before the meeting (Friday 24 August 2018).

    Minutes:

    The Mayor reported that no petitions had been received under Council Procedure Rule 10.

     

113.

Questions by Members of the Council

    To deal with questions to the Council Leader or Policy Committee Chairmen submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting (Friday 31 August 2018).

    Minutes:

    The Mayor reported that no questions had been received from Members of the Council under Council Procedure Rule 11.

     

114.

Urgent Key Decision - Local Government Reorganisation pdf icon PDF 101 KB

    The Chief Executive and Town Clerk to inform Council that in accordance with the Council’s Constitution, Part 3 (Responsibility for Functions), Section A, paragraph 1.4, a delegated urgent ‘Key Decision’ has been made by the Strategic Director following consultation with the Leader of the Council and the Vice-Chairman of the Scrutiny and Policy Overview Committee.

    A copy of the Urgent ‘Key Decision’ is appended to this agenda.

    Minutes:

    The Mayor asked Members to note the delegated urgent ‘Key Decision’ made as set out within the agenda.

     

115.

Notice of Motion - Committees and Membership

    In accordance with the Council’s Constitution, Procedure Rules 12 and 15, the Council is asked to consider the following Notice of Motion, signed by Councillors C R Bungey, P R A Hall, Mrs P F Jamieson, D C Jones, Mrs D Jones and F F T Neale, as follows:-

    That this Council:-

    1.         Rescinds the Resolution set out as Minute 10 of 15th May 2018 [Committee Structure, Allocation of Seats to Political Groups and Committee Membership];

    2.         Resolves that the number of members on each principal Committee and the membership of those Committees shall be as set out.

    Community Committee (11 Members)

    Cllr Bungey

    Cllr T Jamieson

    Cllr Derham-Wilkes

    Cllr Lofts

    Cllr Flagg

    Cllr Phipps

    Cllr Geary

    Cllr Spittle

    Cllr Hall

    Cllr Watts

    Cllr Hallam

     

     

    Resources Committee (11 Members)

    Cllr Bungey

    Cllr T Jamieson

    Cllr Davis

    Cllr Lofts

    Cllr Dedman

    Cllr Nottage

    Cllr Derham-Wilkes

    Cllr Phipps

    Cllr Flagg

    Cllr Smith

    Cllr Hall

     

     

    Scrutiny and Policy Overview Committee (9 Members)

    Cllr Abbott

    Cllr C Jamieson

    Cllr Bath

    Cllr D C Jones

    Cllr Fox

    Cllr D Jones

    Cllr Grace

    Cllr Neale

    Cllr Hilliard

     

     

    Planning Committee (10 Members)

    Cllr Abbott

    Cllr Hallam

    Cllr Davis

    Cllr C Jamieson

    Cllr Geary

    Cllr D C Jones

    Cllr Grace

    Cllr D Jones

    Cllr Hall

    Cllr Neale

     

    Licencing Committee (10 Members)

    Cllr Bath

    Cllr Neale

    Cllr Dedman

    Cllr C Jamieson

    Cllr Flagg

    Cllr D C Jones

    Cllr Fox

    Cllr Phipps

    Cllr Hilliard

    Cllr Spittle

     

    Ethical Governance Committee (9 Members)

    Cllr Abbott

    Cllr P Hilliard

    Cllr Bungey

    Cllr T Jamieson

    Cllr Derham-Wilkes

    Cllr D Jones

    Cllr Fox

    Cllr Lofts

    Cllr Geary

     

     

    Joint Audit Committee (5 Members)

    Cllr Abbott

    Cllr Dedman

    Cllr D C Jones

    Cllr Denise Jones

    Cllr Neale

     

     

    Minutes:

    The Council was advised that the following motion had been proposed by Councillor Flagg, seconded by Councillor Mrs Jamieson and supported by Councillors C R Bungey, P R A Hall, D C Jones, Mrs D Jones and F F T Neale and in accordance with Procedure Rules 12 and 15:-

     

    That this Council:-

    1.          Rescinds the Resolution set out as Minute 10 of 15th May 2018 [Committee Structure, Allocation of Seats to Political Groups and Committee Membership];

    2.          Resolves that the number of members on each principal Committee and the membership of those Committees shall be as set out.

    Community Committee (11 Members)

    Cllr Bungey

    Cllr T Jamieson

    Cllr Derham-Wilkes

    Cllr Lofts

    Cllr Flagg

    Cllr Phipps

    Cllr Geary

    Cllr Spittle

    Cllr Hall

    Cllr Watts

    Cllr Hallam

     

     

    Resources Committee (11 Members)

    Cllr Bungey

    Cllr T Jamieson

    Cllr Davis

    Cllr Lofts

    Cllr Dedman

    Cllr Nottage

    Cllr Derham-Wilkes

    Cllr Phipps

    Cllr Flagg

    Cllr Smith

    Cllr Hall

     

     

    Scrutiny and Policy Overview Committee (9 Members)

    Cllr Abbott

    Cllr C Jamieson

    Cllr Bath

    Cllr D C Jones

    Cllr Fox

    Cllr D Jones

    Cllr Grace

    Cllr Neale

    Cllr Hilliard

     

     

    Planning Committee (10 Members)

    Cllr Abbott

    Cllr Hallam

    Cllr Davis

    Cllr C Jamieson

    Cllr Geary

    Cllr D C Jones

    Cllr Grace

    Cllr D Jones

    Cllr Hall

    Cllr Neale

     

    Licencing Committee (10 Members)

    Cllr Bath

    Cllr Neale

    Cllr Dedman

    Cllr C Jamieson

    Cllr Flagg

    Cllr D C Jones

    Cllr Fox

    Cllr Phipps

    Cllr Hilliard

    Cllr Spittle

     

    Ethical Governance Committee (9 Members)

    Cllr Abbott

    Cllr P Hilliard

    Cllr Bungey

    Cllr T Jamieson

    Cllr Derham-Wilkes

    Cllr D Jones

    Cllr Fox

    Cllr Lofts

    Cllr Geary

     

     

    Joint Audit Committee (5 Members)

    Cllr Abbott

    Cllr Dedman

    Cllr D C Jones

    Cllr Denise Jones

    Cllr Neale

     

     

    Following comprehensive debate, the motion as set out above was put the vote and was carried.

    Voting: 13:8 (1 Abstention)

     

116.

Notice of Motion - Local Government Reorganisation

    In accordance with the Council’s Constitution, Procedure Rule 12, the Council is asked to consider the following Notice of Motion, signed and proposed by Councillors D C Jones and P R A Hall, as follows:-

    That this Council. considering the process of Local Government Reorganisation in Dorset:-

    1.      Notes and confirms the decision not to take further judicial proceedings to prevent reorganisation;

    2.      Reiterates its opposition to the Future Dorset scheme which it believes will be detrimental to the Borough and its residents;

    3.      Expresses its sincere thanks to those who have supported the Borough in its opposition to the enforcement of “Future Dorset”, in particular to its present Leader and Deputy Leader and to its MP Sir Christopher Chope OBE;

    4.      Notes that of particular detriment to the Borough will be the proposals for a “Council Tax Harmonisation Period” during which Council Tax payers in Christchurch will be subsidising Poole and Bournemouth residents;

    5.      Notes and commends its representatives on the Shadow Executive Committee for their sustained opposition to this iniquitous proposal and supports them in their efforts to secure “Day 1 harmonisation”.

    Minutes:

    The Council was advised that the following Motion had been proposed by Councillor D C Jones and seconded by Councillor P R A Hall in accordance with Procedure Rule 12:-

    That this Council. considering the process of Local Government Reorganisation in Dorset:-

    1.     Notes and confirms the decision not to take further judicial proceedings to prevent reorganisation;

    2.     Reiterates its opposition to the Future Dorset scheme which it believes will be detrimental to the Borough and its residents;

    3.     Expresses its sincere thanks to those who have supported the Borough in its opposition to the enforcement of “Future Dorset”, in particular to its present Leader and Deputy Leader and to its MP Sir Christopher Chope OBE;

    4.     Notes that of particular detriment to the Borough will be the proposals for a “Council Tax Harmonisation Period” during which Council Tax payers in Christchurch will be subsidising Poole and Bournemouth residents;

    5.     Notes and commends its representatives on the Shadow Executive Committee for their sustained opposition to this iniquitous proposal and supports them in their efforts to secure “Day 1 harmonisation”.

    Following debate an amendment was proposed by Councillor R Nottage to remove points 3,4 and 5 and replace with:

    1.               Expresses its sincere thanks to all parties involved in the democratic process, including those that supported the Councils position, those that voted for reorganisation and those that left the decision to their trusted Councillors. In addition, our thanks to all Dorset Members of Parliament who engaged in the debate in representing their communities totalling over 700,000 residents.

    The amendment was seconded by Councillor Mrs S Spittle.

    A proposition was made for a recorded vote on the amendment by Councillor Mrs D Jones, this was seconded by Councillor P R A Hall.

    Voting:

    For

    Against

    Abstentions

    Cllr C Bath

    Cllr J Abbott

    Cllr Mrs S J Derham Wilkes

    Cllr W Grace

    Cllr C R Bungey

     

    Cllr V Hallam

    Cllr Mrs L Dedman

     

    Cllr R Nottage

    Cllr D A Flagg

     

    Cllr Mrs L Smith

    Cllr N Geary

     

    Cllr Mrs S Spittle

    Cllr P R A Hall

     

    Cllr T R Watts

    Cllr P Hilliard

     

     

    Cllr C P Jamieson

     

     

    Cllr Mrs P F Jamieson

     

     

    Cllr D C Jones

     

     

    Cllr Mrs D Jones

     

     

    Cllr J Lofts

     

     

    Cllr F F T Neale

     

     

    Cllr Mrs M Phipps

     

     

     

     

    Voting: 7:14 (1 Abstention)

    The amendment was lost.

    Following further debate the original motion as set out above was put to the vote and was carried.

    Members expressed concern with regards to the Council Tax harmonisation and felt strongly that Council Tax should be harmonised from day 1.

    Voting: 14:4 (4 Abstentions)

    (Councillor T Fox left the meeting at 6.26pm prior to the vote being taken)

     

117.

Committee Minutes pdf icon PDF 63 KB

 

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