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Agenda and minutes

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Contact: Lee Ellis 01202 495000  Email: democraticservices@christchurchandeastdorset.gov.uk

Items
No. Item

101.

Election of Chairman

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    To elect a Chairman for the 2014/15 Municipal Year.

    Minutes:

    RESOLVED that Councillor N Geary be appointed as Chairman for the 2014/15 Municipal Year in accordance with the procedures set out in Part 4 of the Council’s Constitution.  

102.

Election of Vice-Chairman

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    To elect a Vice-Chairman for the 2014/15 Municipal Year.

    Minutes:

    RESOLVED that Councillor P Hilliard be appointed as Vice-Chairman for the 2014/15 Municipal Year in accordance with the procedures set out in Part 4 of the Council’s Constitution.

     

     

103.

Declarations of Interest

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    Members are reminded that disclosable pecuniary interests must be declared.  Pro forma for this purpose are available from the Members Room. 

    Minutes:

    There were no declarations of interest on this occasion.

104.

Minutes pdf icon PDF 26 KB

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    To confirm the Minutes of the Audit and Scrutiny Committee held on 10 June 2014. 

    Minutes:

    The Minutes of the meeting held on 10 June 2014 were confirmed as a correct record.

105.

Cornfactor Development Planning Issues pdf icon PDF 51 KB

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    To update Members on the investigation into the planning process in connection with the Cornfactor development site.

     

    Additional documents:

    Minutes:

    The Strategic Director submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘A’ to these Minutes in the Minute Book. 

     

    The Chairman requested that Paragraph 2.2 be amended to read that Councillor Mrs G Geary had initially requested not suggested a Single Member item to bring the matter before the Audit and Scrutiny Committee. The Strategic Director also requested that the efforts of both Councillors Mrs G Geary and Mrs M Phipps undertook in ensuring that the investigation was thoroughly carried out, be recorded.

     

    An overview was provided by the Strategic Director and the Head of Growth and Economy and Members were updated on the investigation into the planning process in connection with the Cornfactor development site.  The main conclusions of the report were that the Council:-

     

    ·           acknowledged the errors made in the process, which was evidenced in the March report and the judgement from the recent judicial review application;

    ·           ensured that there would be recompense for the trees lost, which had been undertaken via the recently agreed  Section 106 agreement;  and

    ·           had learnt from the mistakes that had been made and to make improvements, in order to prevent a similar occurrence from happening again.  

     

    The Strategic Director confirmed that the response had been endorsed by the High Court in the judgement that had been made in dismissing a judicial review application on the 2013 planning application. 

     

    The Head of Growth and Economy confirmed that an improvement plan had been put in place, which included:-

     

    ·           new instructions to staff, including all back histories to be reviewed from fresh and not a reliance solely upon decision notices, a revised process of one to ones between Team Leaders/Staff and spot checks on work by Supervisors;

    ·           a re-alignment of some supervisory roles, including a new quality assurance role, staff temporarily moved from Policy Planning to Development Control and a reduced caseload for Team Leaders;

    ·           introduction of a more formalised development and training programme for staff;

    ·           training for Officers and Members on sequential testing and flooding;

    ·           the first stage of a peer review had been undertaken and initial feedback had  been received;

    ·           additional professionals, not just architects, to be included on the Design Review Panel;

    ·           use of improved performance tools and processes to help the Authority reach its targets.

    ·           recruitment of a Planning Lawyer and a review of the service level agreements between Development Control and Legal Services;

    ·           a Development Management Efficiency Project.  The current use of two IT systems had led to issues with resilience and the introduction of a new, single, system would lead to a more streamlined service.

     

    A Member requested clarification from the Officers as to which of the proposed actions would have prevented the issues surrounding the Cornfactor development.  In response, the Head of Growth and Economy confirmed that many items in the improvement plan would have prevented the issues which arose.

     

    Members raised concern that standards in Development Control had declined since 2011.  The judicial review  ...  view the full minutes text for item 105.

106.

Crime Statistics 2013/2014 pdf icon PDF 55 KB

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    To provide the Committee with an annual report on crime statistics, anti-social behaviour issues and supplementary information on the delivery of partnership initiatives.

    Minutes:

    The Community Team Leader submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘B’ to these Minutes in the Minute Book. 

     

    An overview was provided by the Community Team Leader on the annual report on crime statistics, anti-social behaviour issues and supplementary information on the delivery of partnership initiatives.

     

    It was confirmed that overall there had been a decrease in total crime.  An overview was provided on CCTV, how it was held in high regard and examples provided of its successful usage.  Following this, Members felt that the use of CCTV should be promoted further. 

     

    The Community Team Leader confirmed that there would be additional CCTV installed around the Borough as a result of installations by Dorset County Council’s Highway Department.

     

    Further discussion was held on community safety, crime prevention and alcohol related crime.

     

    Members congratulated the Community Team on a positive report and felt that the public should be made aware of the report via a press release.

     

    RESOLVED that the report was noted.

     

    Voting: Unanimous

107.

Minutes of Scrutiny Panels and Joint Committees pdf icon PDF 43 KB

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    To receive and note the Minutes from the recent meetings of the Stour Valley and Poole Partnership Joint Committee and the Stour Valley and Poole Partnership Joint Scrutiny Panel.

    Additional documents:

    Minutes:

    The Democratic Services Officer submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘C’ to these Minutes in the Minute Book. 

     

    Members were requested to note the Minutes from the recent meetings of the Stour Valley and Poole Partnership Joint Committee and Stour Valley and Poole Partnership Joint Committee.

     

    RESOLVED that the Minutes were noted.

     

    Voting: Nem. Con. 

108.

Forward Plan pdf icon PDF 50 KB

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    To advise Members on the Forward Plan for monitoring the work programme of the Scrutiny and Policy Review Committee.

    Minutes:

    The Solicitor to the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘D’ to these Minutes in the Minutes Book. 

     

    Following discussion the Committee requested that the following be added to the Work Plan:-

     

    ·      Housing Allocations Policy/Choice Based Lettings

    ·      Actions arising from the Staff Survey

    ·      Budget Process

    ·      Update on TwoRiversmeet 

     

    RESOLVED that the Work Plan be updated accordingly.

     

    Voting: Nem. Con.

109.

Single Member Items and Councillor Call for Action

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    None

    Minutes:

    There were no Single Member Items or Councillor Calls for Action.

110.

Press Releases

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    To consider if a press release should be issued in respect of any of this

    meeting’s business.

    Minutes:

    Members requested that a press release be organised in relation to Minute No 106 - Crime Statistics and CCTV.

 

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