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Agenda, decisions and draft minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Sarah Culwick (01202 795273)  Email: democraticservices@christchurchandeastdorset.gov.uk

Items
No. Item

106.

Declarations of Interests

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    Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

    Pro forma for this purpose are available from the Members' Room.

    Minutes:

    There were no declarations of interest made on this occasion.

107.

Minutes of Previous Meeting pdf icon PDF 62 KB

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    To confirm as a correct record the Minutes of the last meeting held on 7 June 2017.

    Minutes:

    The Minutes of the Meeting held on 7 June 2017 were confirmed and signed as a correct record.

108.

Stray Dog Policy pdf icon PDF 53 KB

    To review the Council’s policy for dealing with stray dogs

    Additional documents:

    Decision:

    RESOLVED that Appendix ‘1’ be adopted as the Council’s policy for dealing with stray dogs.

    Voting: Unanimous

    Minutes:

    The Public Health and Protection Manager submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

    Members were requested to consider the revised Stray Dog Policy for adoption.

    RESOLVED that Appendix ‘1’ of the report be adopted as the Council’s policy for dealing with stray dogs.

    Voting: Unanimous

     

109.

Christchurch Town Centre Parking Study pdf icon PDF 59 KB

    To consider the establishment of a working party to assist the council in assessing the consultant’s report on Christchurch town centre parking

    Decision:

    RESOLVED that;

    (a)         a Town Centre Parking Working Party be established made up from  the following five members;

    Councillor C Bath, Hon Freeman Councillor C Bungey, Councillor P Hall, Councillor D Flagg and Councillor N Geary

    (b)         the Terms of Reference as set out in paragraph 3.1 of the report, be approved.

    Voting: Unanimous

    Minutes:

    The Head of Property and Engineering submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B' to these Minutes in the Minute Book.

    Members were requested to approve the establishment of a working party to assist the council in assessing the consultant’s report on Christchurch town centre parking.

    Members requested that prior to the meeting of the working party, a  copy of the consultant’s report on Christchurch town centre parking be circulated to all Members of the Council to enable them to feedback comments to the members of the working party prior to their meeting.

    RESOLVED that;

    (a)         a Town Centre Parking Working Party be established made up of the following five members;

    Cllr C Bath, Hon Freeman Cllr C Bungey, Cllr D Flagg, Cllr N Geary and Cllr P Hall

    (b)         the Terms of Reference as set out in paragraph 3.1 to this report, be approved.

    Voting: Unanimous

     

110.

Highcliffe Zig-Zag Path pdf icon PDF 87 KB

    To agree whether or not to proceed with the project to reconstruct the Highcliffe zig-zag path

    Decision:

    RESOLVED that;

    (a)           The Council do not proceed with the reconstruction of the Highcliffe zig-zag path; and

    (b)            Officers are requested to bring a report to this Committee to determine the best options for making the site safe and detailing alternative options to access the beach in a safe manner.

    Voting: 5:4 (with the Chairmans casting vote; Councillors Bath and Mrs Hallam requested their vote against the recommendation be recorded)

    Minutes:

    The Head of Property and Engineering and the Head of Community and Leisure submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

    Members were asked to consider whether or not to proceed with the project to reconstruct the Highcliffe zig-zag path.

    A comprehensive and well balanced discussion took place with Members recognising the implications of a decision either way. Members recognised the wishes of residents, and questioned the possible potential economic benefit the path would provide. In addition to this Members considered the implication of the additional spend against the Councils budget.

    Members sought clarification with regards to the process should the matter be proceeded, and in relation to this were reminded of the tender process, and the timeframes involved.

    Members discussed the matter of safety and of appropriate signage to ensure walkers were aware that the path was closed, particularly those walking from Chewton Bunny.

    RESOLVED that;

    (a)           The Council do not proceed with the reconstruction of the Highcliffe zig-zag path; and

    (b)            Officers are requested to bring a report to this Committee to determine the best options for making the site safe and detailing alternative options to access the beach in a safe manner.

    Voting: 5:4 (with the Chairman’s casting vote)

    (Councillors C Bath and V Hallam requested their votes against the resolution be recorded)

     

111.

Druitt Gardens Action Plan pdf icon PDF 68 KB

    To advise Members of the work of the Friends of Druitt Gardens including their draft Action Plan

    Additional documents:

    Decision:

    RESOLVED that;

    (a)           the work of the Friends of Druitt Gardens be commended;

    (b)           the Draft Action Plan be approved for implementation;

    (c)           detailed proposals for projects in the Action Plan which require capital funding be brought forward as part of the budget round in autumn/winter 2017.

    Voting: Unanimous

    Minutes:

    The Head of Community and Leisure submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'D' to these Minutes in the Minute Book.

    Members were advised of the work of the Friends of Druitt Gardens, and of the draft action plan.

    Members thanked Officers for their report and expressed thanks to the volunteers of Druitt Gardens for all their hard work.

    In relation to the Action Plan whilst Members recognised that the prioritisation was a matter for the Friends of Druitt Gardens, Members asked that the Friends of Druitt Gardens consider prioritising the Reinstatement of the steps to Bank Close car park and the New Footpath to Sopers Lane (entrance to Bank Close).

    RESOLVED that;

    (a)           the work of the Friends of Druitt Gardens be commended;

    (b)           the Draft Action Plan be approved for implementation;

    (c)           detailed proposals for projects in the Action Plan which require capital funding be brought forward as part of the budget round in autumn/winter 2017.

    Voting: Unanimous

112.

Representation at Meetings on Behalf of the Council pdf icon PDF 1 MB

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    To receive written reports from Members representing the Council at meetings on behalf of the meeting.

    Additional documents:

    Minutes:

    Reports were submitted to Committee, copies of which had been circulated to each Member and copies of which appear as Appendix ‘E’ to these Minutes in the Minute Book.

    Members were asked to note the written reports received from Members representing the Council at meetings on behalf of the meeting.

    Reports were received from Councillors Mrs M Phipps and Mrs P Jamieson who had both attended a meeting of the Dorset Waste Partnership Joint Committee, and Councillor Mrs M Phipps who had attended a meeting of the Strategic Planning Forum.

     

113.

Forward Plan pdf icon PDF 37 KB

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    To advise Members of the Forward Plan for monitoring the work programme of the Policy and Resources Committee for 2017/18

    Minutes:

    The Senior Democratic Services Officer submitted a copy of the Forward Plan for 2017/2018, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘F’ to these Minutes in the Minute Book.

    The Committee received a copy of the Forward Plan for monitoring the work programme of the Community Committee.

    The Committee were advised that following the meeting that evening that there would be the inclusion of the report being brought back to Committee in respect of making safe the site of the Highcliffe Zig-Zag Path. In addition the Committee were advised that a report on Housing was to be brought to the next meeting of the Committee.

    RESOLVED that subject to the inclusion of the above, the Forward Plan for the Community Committee be received and noted.

    Voting: Unanimous

     

 

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