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Agenda, decisions and draft minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Nicky Hooley (01202 795265)  Email: democraticservices@christchurchandeastdorset.gov.uk

Link: To watch this meeting click here (Right-click to open on new window)

Items
No. Item

215.

Declarations of Interests

    Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

    Pro forma for this purpose are available from the Members' Room. (Guidance on declaring an interest is included on subsequent page.)

    Minutes:

    There were no declarations received on this occasion. 

216.

Minutes of Previous Meeting pdf icon PDF 66 KB

    To confirm as a correct record the Minutes of the last meeting held on 21 November 2018

    Minutes:

    The minutes of the meeting held on 21 November 2018 were agreed and signed as accurate record.

    Voting: unanimous

217.

Statement of Common Ground for Dorset pdf icon PDF 83 KB

    To advise members of the requirement for and purpose of a Statement of Common Ground (SOCG) in plan making, and on signing up to the SOCG for Dorset

    Additional documents:

    Decision:

    RESOLVED that

    (a)    The content of the current Dorset Statement of Common Ground is noted; and

    (b)   That the Chairman of Community Committee is authorised to sign the Statement of Common Ground on behalf of the Council.

    Voting: unanimous

    Minutes:

    The Partnership Planning Policy Manager submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

    Members were advised of the requirement for and purpose of a Statement of Common Ground (SOCG) in plan making, and on signing up to the SOCG for Dorset.

    Members were reminded that this report had been presented at the last meeting, which had been for information.  Having taken legal advice, the report has now been brought back for Members to agree authorisation, (rather than recognise signatories), for signing the Statement of Common Ground.  The report was being taken through committees throughout Dorset but was for the benefit of Purbeck District Council and did not have any impact on the Christchurch review of the Local Plan.

    RESOLVED that:-

    (a)           the content of the current Dorset Statement of Common Ground is noted; and

    (b)          the Chairman of Community Committee is authorised to sign the Statement of Common Ground on behalf of the Council.

    Voting: Unanimous

218.

Community Safety Report pdf icon PDF 112 KB

    To provide the Committee with an annual report on Community Safety in Christchurch and to recommend to full council adoption of the following:

    ·       Dorset Community Safety Plan 2017-2020 (2018 refresh)

    ·       Pan Dorset Drug and Alcohol Strategy 2016-2020

    ·       Pan Dorset Reducing Reoffending Strategy 2018-2021

     

    Additional documents:

    Decision:

    RESOLVED that that the Committee notes the report as part of the council’s crime and disorder function and recommend to Full Council the adoption of the following strategies:

      Dorset Community Safety Plan 2017-2020 (2018 refresh)

      Pan Dorset Drug and Alcohol Strategy 2016-2020

      Pan Dorset Reducing Reoffending Strategy 2018-2021

    Voting: unanimous

    Minutes:

    The Public Health and Protection Manager submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B' to these Minutes in the Minute Book.

    The Committee was provided with an annual report on Community Safety in Christchurch and was asked to recommend to Full Council adoption of the following:

    • Dorset Community Safety Plan 2017-2020 (2018 refresh)
    • Pan Dorset Drug and Alcohol Strategy 2016-2020
    • Pan Dorset Reducing Reoffending Strategy 2018-2021

    Members were advised that the strategies will continue to be in force when the new unitary authorities commence, but the strategies may need to be amended to reflect the new councils in time.

    RESOLVED that the Committee noted the report as part of the council’s crime and disorder function and;

    RECOMMENDED that the following strategies be adopted by Full Council:

      Dorset Community Safety Plan 2017-2020 (2018 refresh)

      Pan Dorset Drug and Alcohol Strategy 2016-2020

      Pan Dorset Reducing Reoffending Strategy 2018-2021

    Voting: Unanimous

219.

Country Park Update pdf icon PDF 78 KB

    To update the Committee on arrangements being made to launch a new Park for Christchurch

    Additional documents:

    Decision:

    RESOLVED that Members

    (a)    Note the progress update in this report; and

    (b)   Approve the binding commitment for a Management Agreement for the Park as a preferable way of preserving the area as public open space in perpetuity with Natural England and include a clause for safeguarding free parking at the Stanpit Recreation Ground.

    Voting: unanimous

    Minutes:

    The Strategic Director submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

    The Committee was provided with an update on arrangements being made to launch a new Park for Christchurch.

    Photos of alternative toilet facilities were circulated, as officers had investigated options, should it be decided that extra public toilets were needed.  This information would be reflected in the project gannt chart.

    Members agreed that the resolution from this Committee should include the words “binding agreement” to the management plan; and include “with Natural England” at the end of resolution 2; and that wording also be included to reflect that a clause for Safeguarding the free parking at the Stanpit recreation ground.

    Members were concerned that the provision of extra public toilets was not currently and should be included in the plan.  One Member had taken a walk around the site with interested people and their main concerns were car parking and the provision of a toilet. 

    In response to Members asking that a proposal and costings for toilets be included in the project plan, Members were advised that these details could not be included in the Management Plan, as Natural England were not keen on including, but officers would ensure they were detailed in the Council’s implementation plan with a specific reference.  Officers were considering different options, including viable locations.

    RESOLVED that Members:-

    (a)    Note the progress update in this report; and

    (b)   Approve the binding commitment for a Management Agreement for the Park as a preferable way of preserving the area as public open space in perpetuity with Natural England and include a clause for safeguarding free parking at the Stanpit Recreation Ground.

    Voting: Unanimous

220.

Dorset Homelessness Strategy 2015-2019 Annual Update Report 2017 - 2018 pdf icon PDF 68 KB

    To seek approval for the Annual Update Report 2017-2018 of the Dorset Homelessness Strategy 2015-2019.

    Additional documents:

    Decision:

    RESOLVED that the draft annual update report 2017-2018 of the Dorset Homelessness Strategy 2015-2019 at Appendix 1 be agreed and noted.

    Voting: unanimous

    Minutes:

    The Deputy Strategic Housing Services Manager submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'D' to these Minutes in the Minute Book.

    Members were asked for their approval of the Annual Update Report 2017-2018 of the Dorset Homelessness Strategy 2015-2019.

    Members were advised that the Council was in negotiations to purchase a couple of properties for the use of temporary accommodation.  It was hoped the sales would be completed by the end of March 2019.  There has been a general reduction in the amount of temporary accommodation available. 

    RESOLVED that the draft annual update report 2017-2018 of the Dorset Homelessness Strategy 2015-2019 at Appendix 1 be agreed and noted.

    Voting: Unanimous

221.

Representation at Meetings on Behalf of the Council pdf icon PDF 50 KB

    To receive a written report from Members representing the Council, at a meeting of the Dorset Strategic Planning Forum.

     

    Minutes:

    Members submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'E' to these Minutes in the Minute Book.

    Members received reports on recent meetings of the Dorset Strategic Planning Forum and the Dorset Waste Partnership Joint Committee.

    Members raised concern that Dorset Waste Partnership was being split up, and recognised that Christchurch residents would continue to receive this service for one year and would then merge under the services of the new authority.

    RESOLVED that the updates be noted.

    Voting: Nem.Con

222.

Forward Plan pdf icon PDF 37 KB

    To advise Members of the Forward Plan for monitoring the work programme of the Community Committee for 2018/2019.

    Minutes:

    The Democratic Services Officer submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'F' to these Minutes in the Minute Book.

    The Chairman advised that this would be the last meeting of the Committee, unless a special meeting was called for any urgent business and thanked all those involved.

    A Member raised the fact that they were very unhappy that Saxon Square toilets keep being closed at 6pm, when homeless people need them.  They should remain open until 8pm, not close at 6pm.

    The Chairman offered to speak to the Member outside the meeting and raise with the relevant officer. 

     

    18:55

 

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