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Agenda and draft minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch. View directions

Contact: Richard Jones (01202 795170)  Email: democratic.services@christchurchandeastdorset.gov.uk

Items
No. Item

1.

Declarations of Interests

    Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

    Pro forma for this purpose are available from the Members' Room.

    Minutes:

    There were no declarations of interest received on this occasion.

     

2.

Adoption of Procedure Rules

    It is RECOMMENDED that although the Shadow Council is not a meeting of the principal council, it will so far as possible follow the meeting procedure rules applying to Christchurch Borough Council.

    Minutes:

    Members were asked to adopt the procedure rules applying to Christchurch Borough Council for the purposes of the Shadow Council so far as practically possible.

    RESOLVED that although the Shadow Council is not a meeting of the principal council, it will so far as possible follow the meeting procedure rules applying to Christchurch Borough Council.

    Voting: Nem:Con

     

3.

Establishing the New Town Council pdf icon PDF 58 KB

    To advise Members of the progress made with the establishment of Christchurch Town Council and request the nomination of members to serve on the Town Clerk Appointments Panel

    Minutes:

    The Partnership Legal and Democratic Services Manager submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘A’ to these Minutes in the Minute Book.

    Members were advised of the progress made with the establishment of Christchurch Town Council, and further to this were requested to nominate members to serve on the Town Clerk Appointments Panel.

    In relation to this Members were updated with regards to the transfer of assets, service level agreements and the historic and ceremonial inventory which was currently being drawn up detailing every item including photographs.

    In addition Members were advised that officers had been working with NALC and the DAPTC to ensure the Town Council was legal and safe from day one.

    Members questioned whether it would be possible to see a copy of the job description, and in relation to this were advised that the job description would be provided to Members.

    A Member expressed concern with regards to the Town Council potentially being tied into things they don’t want to continue with in the future, in relation to this Members were assured that actions which would be taken in advance of 1 April would be essential actions and that there was no intention to tie the Town Council into anything unnecessarily. In relation to this it was requested that the Appointments Panel also have regards to overseeing the final work that has been done and to be informed of any decisions reached and with this in mind be therefore titled the Appointments and Overview Panel.

    Further to this Members raised the possibility of substitutes being allowed to sit on the panel should the appointed Members not be able to attend meetings when called. In relation to this Members were advised that substitutes would be permitted but would not be able to join once the process had begun.

    Members thanked the Partnership Legal and Democratic Services Manager for all the work he had done in preparing for the new Town Council.

    RESOLVED that:-

    (a)         the progress report be noted;

    (b)        the Legal and Democratic Services Manager be authorised to take all actions considered necessary for the Town Council to be functionally operational on 1 April 2019;

    (c)        the following seven Members to comprise of one from each ward within the Town Council with the ability to send a substitute be appointed to serve on the Appointments and Overview Panel; Cllr C R Bungey, Cllr B Davis, Cllr W Grace, Cllr Mrs D Jones, Cllr Mrs L Smith, Cllr Mrs S Spittle and Cllr T R Watts.

    Voting: 9:3 (2 Abstentions)

     

    Cllr P Hall requested that his vote against the motion be recorded.

     

    Meeting ended at: 18:45

 

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