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Agenda and draft minutes

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch

Contact: Nicky Hooley 01202 795265  Email: democraticservices@christchurchandeastdorset.gov.uk

Link: To watch this meeting click here (Right-click to open on new window)

Items
No. Item

223.

Declarations of Interests

    Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

    Pro forma for this purpose are available from the Members' Room. (Guidance on declaring an interest is included on subsequent page.)

    Minutes:

    There were no declarations on this occasion.

224.

Minutes of Previous Meeting pdf icon PDF 72 KB

    To confirm as a correct record the Minutes of the last meeting held on 13 November 2018.

    Minutes:

    The minutes of the meeting held on 13 November 2018 were confirmed and signed as an accurate record.

    Voting: Nem. Con

225.

Annual Report on Regulation of Investigatory Powers Act pdf icon PDF 50 KB

    To provide Members with an update on the council’s use of covert surveillance powers during the period November 2017 to October 2018.

    Minutes:

    The Strategic Director submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘A' to these Minutes in the Minute Book.

    Members were provided with an update on the council’s use of covert surveillance powers during the period November 2017 to October 2018.

    Members asked whether the ongoing use of CCTV, in partnership with the police, would continue past 31 March 2019. The officer confirmed the use of CCTV would continue past vesting day, with no short term changes.

    RESOLVED that Members noted the Annual Report on the use of covert surveillance by the Council.

    Voting: Unanimous

226.

Establishing New Town and Neighbourhood Council - Progress Report pdf icon PDF 66 KB

    To advise the committee of the progress made with the establishment of Christchurch Town Council and Highcliffe and Walkford Neighbourhood Council

    Minutes:

    The Legal and Democratic Services Manager submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix ‘B' to these Minutes in the Minute Book.

    The Committee was advised of the progress made with the establishment of Christchurch Town Council and Highcliffe and Walkford Neighbourhood Council.

    Following a question from Members, the officer clarified that Members representing Burton were not Members of the Shadow Councils, as their wards were already wholly represented by Burton Parish Council.

    Members questioned the overview function of the Shadow Town Council’s Appointments and Overview Panel. The officer replied this had been decided so that key decisions could be put to the Panel. The officer informed Members that whilst the lack of time did not allow for the ideal number of meetings to take place, decisions that would result in a longer term commitment could be given to the Panel.

    Members wished to thank the officer for the work that contributed to this report, and also other officers that had been involved throughout the process.

    The officer confirmed to Members that the Christchurch Town Council would inherit the coat of arms for Christchurch. The officer also confirmed that Highcliffe and Walkford Neighbourhood Council would not have a coat of arms.

    Members asked the officer if it would be possible for Highcliffe and Walkford Neighbourhood Council to use the logo of the previous Highcliffe Council. The officer replied that they were not sure if this would still exist, and that it would be for the new Council to make these enquiries.

    Members also questioned the mayoral arrangements of Christchurch had been considered by the Shadow Unitary Council’s Civic Functions Task and Finish Group. The officer reassured Members the mayoralty for Christchurch had been considered by the Task and Finish Group in the context of how the Town Council would work with the majorities of Bournemouth and Poole for certain civic ceremonies.

    RESOLVED that the report be noted and that the thanks of the Committee be given to officers involved in the work behind this report.

    Voting: Unanimous

227.

Identifying Future Scrutiny Topics – Bournemouth, Christchurch and Poole Council pdf icon PDF 61 KB

    To request topics for possible consideration by the Bournemouth, Christchurch and Poole Council Overview and Scrutiny Committee.

    Additional documents:

    Minutes:

    The Scrutiny Officer submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

    Members were requested to provide the Scrutiny Officer with potential overview and scrutiny topics and Member training for consideration by the Shadow Bournemouth, Christchurch and Poole Council Overview and Scrutiny Committee.

    Members were advised that the Scrutiny officer had given their apologies for the meeting, and asked for any potential future overview and scrutiny topics be emailed to them by Monday.

    RESOLVED that that the Scrutiny and Policy Overview Committee forward any potential topics for future scrutiny and Member development to the Shadow Bournemouth, Christchurch and Poole Overview and Scrutiny Committee for their consideration.

    Voting: Nem. Con

228.

Work Programme pdf icon PDF 67 KB

    To advise Members on the Wok Programme for the Scrutiny and Policy Overview Committee.

    Additional documents:

    Minutes:

    The Scrutiny Officer submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'D' to these Minutes in the Minute Book.

    Members were advised on the Work Programme for the Scrutiny and Policy Overview Committee.

    Members raised the issue that according to the minutes of the Shadow BCP Overview and Scrutiny Committee held on 9 January 2019, presented in the supplementary information, a potential increase in costs of reorganisation had been highlighted in the original business case for LGR. However, Members stated that there had never been a business case carried out. Members questioned whether this was correct, and asked for this to be brought to the next meeting of the Shadow BCP Overview and Scrutiny Committee.

    Members stated their concerns that the creation of the new Unitary Council would cost more to create, and not provide the savings that were originally presented.

    It was proposed that the budget set for the new BCP Unitary Authority be brought to the March meeting of the Committee, for comment.

    The Legal and Democratic Services Manager informed Members that it would be more appropriate that the budget, for the new Unitary Authority, be scrutinised by the Shadow BCP Overview and Scrutiny Committee, which all Members were able to have access to information presented and attend.

    RESOLVED that the budget for BCP Unitary Authority be brought to the 5 March meeting of the Scrutiny and Policy Overview Committee.

    Voting: 6:1

    Members also wished to take the opportunity to highlight the general development management return, as this would not have the opportunity to be presented to the Scrutiny and Policy Overview Committee. Members were informed that where the target for major developments had been 60%, 100% had been achieved. The target for minor developments had been 70%, with 80% being achieved. Finally, the target for developments classed as ‘other’ had been 95%, with 100% having been achieved. Members expressed their thanks to officers whose work had contributed to this.

    RESOLVED that the Work Programme be amended, where necessary and agreed.

    Voting: Nem. Con

 

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